As you know, corporate holidays are veryan important component in the life of any company. Each large company holds about 6 such events per year. The goal of any corporate event is, first of all, team building, communication between employees in a relaxed, non-working atmosphere. If you have been given the difficult task of holding such a holiday, you should not put off developing the scenario until the last minute, when there is only a week left before the event. On the eve of Christmas, this article can help you with several useful tips.
Determining the date of the holiday
The first thing you need to do is determinethe exact date of the event, taking into account the work schedule of each person, so that all employees have the opportunity to attend the celebration. Involve as many colleagues as possible in the preparation. It is desirable that the chief accountant or another person in charge of finances be among them. This will significantly facilitate the financial side of the party. Pay special attention to your boss's schedule. As a very busy person, he or she probably has many business meetings, business trips and conferences are possible. Remember: your boss is a VIP person, always the "highlight of the program". In case of force majeure, it is worth considering possible options for other dates for holding your event. If any circumstance occurs due to which it is necessary to postpone the corporate holiday, all employees should be ready to postpone the party to another time convenient for them.
Drawing up an action plan, accounting of expenses, preparation
So, the date has been set.Next, it is very important to make a detailed plan of the event itself and a plan for preparing for it. It is difficult to do without plans, otherwise there is a risk of spoiling or completely disrupting the corporate event due to several overlooked details. To begin with, make a list of participants, including spouses and children of your colleagues (the presence of children is possible at family-oriented events). Knowing the exact number of people, it will be easier for you to choose a place to hold the event. If the event is not held right in the office, think about which banquet hall will suit this number of people. It is also necessary to determine the budget in order to choose an establishment that is not too cheap and not too expensive. If your company usually holds corporate events in a cafe or restaurant, then there will be no problems with preparing dishes, snacks, as well as with service and table setting. For a holiday in the office, it is worth taking care of hiring service personnel. You should not hire cheap workers, so as not to regret later about a ruined party. But overpaying is also not recommended. Listen to your friends’ reviews, call recruitment agencies and find the best option that successfully combines acceptable cost and quality of service. When preparing a festive feast, you need to consider what your colleagues eat. And most importantly, what they DO NOT eat. So that it doesn’t turn out that there are only meat and fatty dishes on the table, and someone is a vegetarian or for some reason is forced to stick to a diet. Remember: creating the right menu is one of the most important aspects of successfully holding any event. As a rule, all corporate events end with people having to go home. Some people don’t have very good coordination after drinking a certain amount of alcohol. Therefore, when drawing up an estimate for the holiday, you need to take into account the cost of a taxi. It is best to agree with the taxi service in advance so that the required number of cars are prepared for you by a certain time, which will safely take the party participants home. Ensure the presence of a photographer or cameraman. You should not save money here, it is better to choose a professional who has experience working at corporate parties. He will make high-quality filming of your event, and later you will watch the film or photos with interest with your whole team.
Gifts and cultural program
Fun and interesting gifts for employeesnoticeably enliven and decorate any corporate events, help to raise the mood. Your task is to provide souvenirs, gifts, prizes that will be raffled off during the event. Organize assistants for yourself - appoint those responsible for this part of the event. Decorations play an important role in any holiday. Take care of beautiful invitations, posters and wall newspapers. Decorate the hall with beautiful decor that will match the theme of the holiday. In order for the holiday to be fun and relaxed, you can come up with and prepare toasts, funny contests and competitions. But only if you are sure that all your fantasies will not make colleagues bored. For a large number of people, we recommend hiring professionals. Let those who know how to have a fun corporate holiday be in charge of the cultural and entertainment program. Which artists, musicians, DJs to invite - consult with colleagues. But in no case exclude your "home-grown" talents from the holiday. No matter how interesting the concert numbers are, your employees are still closer, and if there are people who want to prepare and show something interesting, you should give them such an opportunity. Therefore, encourage initiative. Agree with the host in advance about including your numbers in the general program, so that there are no overlaps in the process. Give colleagues the opportunity to move on the dance floor to modern music. The selection of dance tracks should be such as to satisfy the tastes of all participants. The invited DJ will easily be able to adjust the program on the fly, taking into account your wishes.
Fun without annoying incidents
If you have a large company, then it may well beIt may happen that people who do not know each other may be present at the party. Therefore, prepare decorative badges with the names of employees: in the form of snowflakes if you are celebrating New Year, or in the form of hearts if it is March 8 or Valentine's Day. A glass of wine accidentally spilled on a beautiful dress or suit should not become a tragedy. Make sure you have an adequate number of towels, napkins, and stain remover. To avoid problems with broken glass, it is better to use beautiful glasses and dishes that look like glass, but are made of unbreakable materials. During corporate events, most people drink alcohol, which can do a disservice. Therefore, the organizer's task is to ensure that there are always enough snacks and soft drinks on the tables, and that colleagues having fun at the party do not have time and reasons to sort things out. Remember: your mission is to make the corporate event such that it is pleasant to remember. We recommend reading:
